Starting a business in Malaysia has never been more exciting. With digital platforms, online marketplaces, and government support for SMEs, 2025 is a great time to turn your idea into reality. But before you sell your first product or service, you need to make it official: register your company with the Companies Commission of Malaysia (SSM).
This guide is written for entrepreneurs, SME owners, fresh graduates, and side‑business starters who want a clear, friendly, and practical roadmap. By the end, you’ll know exactly how to register your company, avoid common mistakes, and set yourself up for success.
Why Register with SSM?
Registering with SSM is more than a legal requirement. It gives your business credibility, protects your brand name, and allows you to open a business bank account, apply for loans, and issue official invoices. Customers and partners trust businesses that carry the SSM certificate.
Enterprise vs Sdn Bhd: Which Should You Choose?
One of the first decisions you’ll make is whether to register as an Enterprise (sole proprietorship or partnership) or a Sdn Bhd (private limited company). Each has pros and cons.
Enterprise
- Cost: Very affordable (RM30–RM60 per year).
- Speed: Registration can be completed in a single day.
- Simplicity: Easy to renew annually.
- Liability: The owner is personally responsible for debts.
- Best for: Small businesses like a nasi lemak stall, freelance designer, or online tutoring service.
Sdn Bhd
- Cost: Around RM1,000 for incorporation, plus secretary fees.
- Structure: Separate legal entity with limited liability.
- Credibility: Preferred by banks, investors, and corporate clients.
- Compliance: Requires a company secretary and annual filings.
- Best for: Growing businesses like an online boutique, tech startup, or consultancy firm.
SSM Requirements in 2025
To register successfully, you’ll need to prepare the following:
- Valid MyKad or passport for all directors/shareholders.
- Registered office address in Malaysia (utility bill or tenancy agreement).
- Business name (up to three options recommended).
- MSIC code (Malaysia Standard Industrial Classification) that matches your business activity.
- Paid‑up capital (can be as low as RM1 for Sdn Bhd).
- Company secretary details (mandatory for Sdn Bhd within 30 days).
Step‑by‑Step Guide: Registering with MyCoID
SSM has streamlined the process with MyCoID, an online portal that connects your company to other government agencies. Here’s how it works:
- Reserve Your Business Name
Log in to MyCoID and search for your desired name. If available, reserve it for RM50. - Create a MyCoID Account
Complete eKYC verification using your MyKad or passport. - Fill in the Super Form
For Sdn Bhd, this includes details of directors, shareholders, registered office, and paid‑up capital. For Enterprises, it’s simpler. - Upload Documents
Attach proof of office address, identity documents, and optional company constitution. - Pay Fees Online
Secure payment options are available via FPX. - E‑Sign and Submit
Directors and shareholders must e‑sign the application. - Receive Approval
If everything is correct, you’ll get your digital certificate within 1–3 working days.
Fees Breakdown
Here’s a simplified table of typical SSM fees in 2025:
| Item | Fee (RM) |
|---|---|
| Enterprise registration (personal name) | 30 |
| Enterprise registration (trade name) | 60 |
| Annual renewal (Enterprise) | 110 |
| Sdn Bhd incorporation | 1,000 |
| Name reservation | 50 |
| Certificate copy/reprint | 20–40 |
Workflow: Sdn Bhd Registration
- Choose and reserve name.
- Prepare IDs and office proof.
- Create MyCoID account.
- Complete Super Form.
- Pay fees and e‑sign.
- Appoint company secretary within 30 days.
- Download e‑certificate.
Common Mistakes to Avoid
- Spelling errors in NRIC/passport. Always copy exactly.
- Wrong MSIC code. Pick the closest activity to avoid rejection.
- No local director. At least one director must be a Malaysian resident.
- Late appointment of company secretary. For Sdn Bhd, this is mandatory.
- Ignoring MBRS 2.0. From 2025, digital filing of annual returns and financial statements is required.
Practical Tips
- Prepare three name options. Your first choice may be taken.
- Keep documents scanned and ready. Clear copies speed up approval.
- Engage a company secretary early. They can guide you through compliance.
- Plan for MBRS filings. Use accounting software or hire professionals.
- Think long‑term. If you plan to scale, Sdn Bhd is usually the better choice.
Real Malaysian Examples
- Food Stall Owner: Registers as an Enterprise for RM30, renews annually, and keeps things simple.
- Freelance Designer: Registers as an Enterprise to issue invoices and open a business bank account.
- Online Boutique: Chooses Sdn Bhd to build credibility with suppliers and banks.
- Tech Startup: Incorporates as Sdn Bhd to attract investors and protect founders from liability.
FAQs
1. How long does SSM registration take in 2025?
Usually 1–3 working days if documents are complete.
2. What documents are needed for Sdn Bhd?
MyKad/passport, office proof, shareholder details, and paid‑up capital declaration.
3. How much does it cost to register a Sdn Bhd?
Around RM1,000 in SSM fees, plus secretary charges.
4. Can I register a sole proprietorship online?
Yes, via EzBiz or SSM4U.
5. Do I need a company secretary?
Yes, for Sdn Bhd within 30 days of incorporation.
6. What is MBRS 2.0?
The Malaysian Business Reporting System, requiring digital filing of annual returns and financial statements.
7. How do I avoid rejection?
Ensure names are unique, documents are clear, and codes are correct.
8. Can foreigners register a company in Malaysia?
Yes, but at least one director must be a local resident.
9. What happens if I don’t renew my Enterprise?
Your business will be considered inactive and may be struck off.
10. Can I upgrade from Enterprise to Sdn Bhd later?
Yes, but you’ll need to incorporate a new entity and transfer assets/contracts.
Conclusion
Registering your company with SSM in 2025 is straightforward if you prepare properly. Decide between Enterprise and Sdn Bhd, gather your documents, use MyCoID/EzBiz, and appoint a company secretary if needed. With digital filing and MBRS 2.0, compliance is easier but stricter, so accuracy matters.
Whether you’re selling nasi lemak, designing logos, or launching a tech startup, SSM registration is your first step toward building a trusted, scalable business in Malaysia.
References (APA 7th)
Suruhanjaya Syarikat Malaysia. (n.d.). Table of fees. https://www.ssm.com.my/Pages/Services/Registration-of-Company-%28ROC%29/Table-of-Fees.aspx
Consistant Info. (2025). New SSM regulations 2025: How your company secretary adapts. https://consistantinfo.com.my/new-ssm-regulations-2025-how-your-company-secretary-adapts/
Accounting.my. (2025, September 25). MyCOID Malaysia: What it is & step-by-step registration. https://accounting.my/licensing/mycoid-malaysia-guide/
SSM4U. (n.d.). New business registration fee. https://crmsv.ssm4u.com.my/ssmkb/SSM4UExternal?wiki_id=7068
Suruhanjaya Syarikat Malaysia. (n.d.). Starting a company (incorporation requirements). https://www.ssm.com.my/pages/register_business_company_llp/company/starting_company.aspx
Suruhanjaya Syarikat Malaysia. (n.d.). MBRS (Malaysian Business Reporting System). https://www.ssm.com.my/Pages/Services/Other-Services/MBRS.aspx
1Company. (2025). *MB